ClinicOctane for Billing Companies
The operational infrastructure for every practice you manage.
ClinicOctane is the clinic operations system running in the background of every client practice — routing communications, tracking records requests, managing referrals, and prompting your staff at every step. One login. Full practice isolation. Nothing dropped.
Managing 10 practices with 10 different inboxes
You’ve built a billing operation that works. Your clients trust you with their revenue. But communications are a mess: each practice has its own shared Gmail, patients text a cell number that belongs to someone who just quit, records requests come in by fax to a physical office you don’t have access to, and a billing inquiry went unanswered because two staff thought the other was handling it.
You need infrastructure. ClinicOctane is it.
Built for the way billing companies actually work
Full practice isolation, one login
Every client practice is its own environment. Separate inboxes, threads, audit logs. Switch between practices in one click.
Visibility you’ve never had
Management dashboard across all practices: unread threads, aging items, staff volume. Know your operation.
HIPAA compliance at scale
Every communication logged, timestamped, attributed. BAA for the whole platform. Produce an audit trail in minutes.
Pricing that rewards growth
5+ practices: $89/practice/month. 20+ practices: $65/practice/month. No per-seat pricing ever.
The economics
Current state (10 practices)
$1,500–$5,000+/month
Separate SMS tools + records software + staff time managing 10 inboxes
→
With ClinicOctane (all modules)
$2,060/month
All modules, all practices. Unlimited staff. One login. Full audit trail.
Typical savings: 40–60% vs. separate tools. Plus the staff time.
Ready to build infrastructure for your billing operation?
Start with a guided demo or a free 30-day pilot with 2 practices.