Clinic Operations Platform
The operations system your clinic runs on.
ClinicOctane keeps administrative workflows running, prompts staff on what needs to happen next, automates the routine, and measures what matters. Built for independent practices and the billing companies that serve them.
Replaces
Klara • OhMD • Curogram
VitalChart • ChartRequest • HealthMark
ReferralMD • HealthViewX • Phreesia
One platform. From $65/practice/mo.
Three fragmented markets. One platform.
Independent practices pay $250–600/provider/month for separate billing communications, records release, and referral management tools. ClinicOctane unifies all three.
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ClinicOctane Nexus
SMS, email, phone, and voicemail in one thread per patient. Linked to billing records. Shared read state. AI voicemail transcription. HIPAA audit trail built in.
Replaces: Klara, OhMD, Curogram → $100–500/mo
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ClinicOctane Codex
Every records request tracked as a workflow. HIPAA authorization checklist enforced. State-by-state fee calculator. Payment via CareCash. Requestor status page cuts your inbound calls in half.
Replaces: VitalChart, ChartRequest → $300–600/mo
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ClinicOctane Affirm
Every referral tracked from intake to visit. Patient outreach from the thread. Closed-loop notification back to referring providers. Referral source analytics show who sends you patients.
Replaces: ReferralMD, HealthViewX → $250–600/mo
What a clinic operations manager handles — and how ClinicOctane does it
Large health systems have entire operations departments. Independent practices have whoever is not currently with a patient. ClinicOctane fills that gap.
Tracks incoming records requests
Every request is a tracked workflow item with status, deadline, and owner.
Follows up when things go unanswered
Automated follow-up sequences — 7-day billing reminder, 3-day records status, referral appointment check.
Enforces compliance before release
HIPAA authorization checklist enforced before records can be released. Staff cannot skip steps.
Ensures prompt billing responses
Unread badge on billing queue, shared read state, concurrent viewer warnings prevent duplicate replies.
Measures practice performance
Per-module dashboards: response times, open requests, completion rates, aging items.
Keeps a full audit trail
Every action logged, timestamped, attributed to a staff member. HIPAA-ready audit trail.
The ROI comparison shifts when you see the full picture
Without ClinicOctane
$800–$1,500/month
Klara + VitalChart + ReferralMD + separate fax service for a single practice
→
With ClinicOctane
$266/month
All three modules + fax integration. Unlimited staff. One login. Full audit trail.
Ready to run your clinic operations the way they should be run?
Start free for 30 days. No credit card required. Unlimited staff users included.